The hostels of a boarding school are literally going to be your children’s second home. That is where they will live and breathe and spend time with their peers after school. No compromises are allowed here, nothing but the best should be in place. As a parent, you deserve to be critical about a school’s hostel and must look into every nook and cranny during your pre-admission visit. KIPSmaintainshigh standard boarding facility that is at par to the international schools and you should keep an eye out for such hostel standards.
We will give you a brief overview of the same. How should a hostel in a modern-day boarding school look like? Consider this as your checklist against which you can evaluate a school and move forward to make the ultimate decision. A school may have more facilities than the ones mentioned here, but the following are the absolute necessities.
Physical space in the hostels
The KIPS expanse is massive here. The rooms, corridors or the dining area, nothing can be cramped up. Students must have adequate breathing and living space with the freedom to move around. This parameter is obviously intuition-based and you must judge how much physical space is enough for your child based on your instinct. However, a rule of thumb dictates that the rooms cannot house more than four students and if it does, the space must be hall-like in nature. You can also decide on the corridor and dining area in the same way.
Cleanliness and hygiene is priority
One of the best Kasauli International Public School always maintain cleanliness and hygiene as its top priority and you will never find a single spec of dirt at such places. At times, the hostels might just be cleaner than your own house. You can request a visit to the hostel’s kitchen and washrooms and inspect every detail in person. These places are shining clean and there is a regular catalogue keeping a record of the same. Check the number of personnel employed for the cleaning duty. You can look into the dining area’s storage and washing facilities.
Supervision is close at hand
Our school dorms are naturally very different from the neighbouring ones. Here, an all-day surveillance system is present at all the necessary places and dorm parent are available close at hand. You can expect CCTV cameras installed in the hostel premises. The warden remain vigilant as well. We build teacher’s living quarters close to the students’ one so that help is always available. They inspect very well and your child be supervised while living in the boarding school.
All auxiliary facilities are in order
The presence of auxiliary facilities also decides the quality of life your child will have within the school campus. The most important being the medical amenities. The school have a tie-up with a nearby hospital to be on call always. There is a rich common room, a hostel indoor sports facilities and so on. All these combine to make living in school fun and exciting.
Strict hostel rules must be enforced
Our school hostel have specific timings for the lights to go out, the closing of the main gate, dining time, usage of telephones, etc. Such rules will enforce the discipline that you want your child to have and fulfil your desire for which you are selecting a boarding school in the first place. And things cannot run in a sloppy manner. Every broken rule must come with an appropriate consequence and you should be kept in the loop all the while.
Dorm parents are the foundation of the student life department, which delivers our residential life, recreation, adventure learning, personal growth, and independent-living programming. Dorm parents are tasked with cultivating a positive, supportive, and home-like culture in the dorm. Dorm parents are part parent, part mentor, part counsellor, and part teacher. Their role includes proactively helping students develop practical life, social, and community-living skills, providing critical study support during study hall, ensuring a safe and well-kept living environment, and leading on and off-campus extracurricular activities. Dorm parents have a private apartment, including a bedroom, kitchen, living room, and bathroom.
This position is ideal for compassionate, flexible, level headed, organized, energetic, educators who relate well with young people.
Serve highest purpose as parent, or “in loco parentis” for all students in their dorm, supporting their supervision, personal growth, character development, safety, and education.
Supervise and manage a dormitory with twelve to forty students during weekday afternoons and evenings with some weekend shifts.
Plan and lead evening and weekend activities.
Supervise and support the students in their dorm and work with all students.
Work with the Managing Director of School, Principal of school and residential team to plan and implement the residential curriculum and programming.
Serve as an advisor with an emphasis on both student and parent communication.
Support other school activities through planning, participation and supervision.
Provide oversight and extra help to students during evening study halls.
Actively engage and connect with students and the school community as much as possible.
Report regularly to the Managing Director of School and Principal of school about Students health, any other personal issues etc.
Regularly checking the students while joining and leaving the boarding.
Residential School Rules and Regulations (For Boarders)
All boarders are expected to abide by the following rules and regulations of the school:
Students should be disciplined, decent and decorous at all times.
They shall practice good manners and cultured behaviour at all times and at all places.
They will have to dress neatly wearing only the prescribed uniforms while attending the school, during game periods and at organized activities.
They should greet their friends, classmates and members of the staff respectfully.
While attending the school / public functions, students should conduct themselves in a way which brings credit to the institution.
When the National Anthem is being played at any meeting or function, students are expected to stand in attention.
Students are forbidden from participating in any political activities.
In matters related to giving punishment for violating any of the rules of the school, the decision of the Principal / Management will be final.
No student should enter / leave the classroom without the consent of the teacher.
Students are prohibited from damaging the school building, furniture or equipment in anyway whatsoever. The cost, if any, for the damages caused will be recovered from the student, or collectively from the entire class, if the responsibility for the act cannot be put on any one individual or a group of individuals.
Students should cover the textbooks with brown cover and neatly label them. All other articles should bear the owner's name.
Students are expected to use only gel based pens. Ball point pens are not allowed in the school.
Students are responsible for maintaining cleanliness within the school premises and its surroundings.
The school will not be held responsible for the loss of any article or money.
Students should not lend, borrow or exchange money or other personal articles.
Students are encouraged to participate in all co-curricular and extra-curricular activities of school. Students are allotted rooms / dormitories according to their age and class.
Facilities for sports and games are available to the boarders for the all round growth.
Recreational facilities like Indoor games, Television and Newspapers are provided to the boarders.
Boarders must bring the clothing and other essential things as per the list provided by the school.
The clothes should be labeled, listed and one copy should be given to the resident matron.
They should always be punctual and maintain strict discipline.
They should not waste water and electricity.
Boarders are not allowed to keep any money, valuables, electronic gadgets or mobile phones etc. with them.
All purchases by the boarders must be done through the school authorities or parents and guardians.
In case, any parent sends food articles to any boarder, they will be distributed among other boarders. They will not be permitted to keep eatables inside the room.
Parents are not allowed to meet their wards during the weekdays. Parents can visit their wards only on PTM days as mentioned in school year calendar.
Students are expected to use the study time profitably and strict silence has to be maintained in the study hall.
Fancy belts, rings, trinkets, make-up sets, nail polish, hair colors will be confiscated if brought to school.
Only black hair clips, hair bands or sky blue ribbons are allowed for girls. Those with long hair should be pleated in two and fancy pleating is totally prohibited even on Sunday. Fancy hair cut or coloring of hair is prohibited. Defaulters will be heavily fined i.e. 500/ day.
Boys are expected to have a short hair cut; they are not allowed to have pigtails or any kind of disorderly hair-style and should be totally clean shaved whereas Sikh boys can have simple beard and non- curly moustaches otherwise they will be heavily fined i.e. 500/ day.
Sandals are strictly NOT allowed. BATA / HAWAII slippers must be brought to be worn in the boarding. Shoes prescribed by the school have to be used. No other fancy shoes to be brought.
Boarders must have to wear the sports uniform provided by the school for games.
In case of sickness, it should be reported to the dorm- in- charge and to the resident nurse for appropriate action.
All incidental expenses of the boarders will be recovered from their account.
Boarders are not permitted to visit or stay in other rooms after 09.00 p.m.
Boarders have to pay all dues towards the school, before leaving the boarding.
Any damage caused to the school property will be recovered along with a fine.
Any boarder leaving the school in the middle of the academic year has to pay the boarding fee of the entire year.
Boarding rules have to be strictly followed by all boarders.
Continuation as boarder will be based on the academic performance, behaviour and turn out.
Students are normally not allowed to leave the school during the term, except in a very special case.
Students may be granted leave up to a maximum period of three days, in case of an emergency and this can be availed only once in a year.
Leave may be granted for special medical treatment if necessary.
A written request from the parent should be sent directly to the Principal for availing leave.
Prescription and Medical Bills to be submitted after a long absence. The Doctor's certificate only, will not be taken into consideration.
The students should be picked up and brought back strictly on the dates and time given to them. A fine of 1000/day will be levied if the student does not report on time.
The boarders will not be sent with any other person unless he/she brings a letter of authorization from the parent.
Boarders are not allowed to go out of the campus without the authorization of the Principal.
While leaving the school campus, they must wear the exact uniform given by the school.
Boarders are not allowed to stay alone or with friends while they are in outing.
Girls of any class will NOT be allowed to leave school with any other individual apart from their parents.
In case of drop and pick up is required by the boarders, parents are to inform the Principal in written, well in advance. The cost of the same will be recovered from their recoverable account.
Students are expected to adhere to the timings for prep, meals, outings etc. at all times.
Ragging or harassing of any sort is strictly prohibited in the campus.
Smoking, sniffing of glue, usage of alcoholic drinks and any other narcotic substance is strictly prohibited in the campus.
Students are expected to keep their rooms and its environs neat and tidy.
Students are not allowed to change the position of furniture and equipment in the school and dorms without the permission of the dorm parent.
Clothes for washing are to be placed on the step in front of the dorm on specified days, not later than 8 a.m.
The movement of students is restricted to their respective dorms. Students found in unauthorized areas will be questioned and appropriate action will be taken.
Students are not allowed to visit the dorm, during school hours for any purpose.
No student will be allowed to enter the class rooms, library or staff-room after school hours.
Students are requested not to use glue or tape to stick posters etc. on walls, cupboards etc.
Students must deposit their money with the dorm parent who will maintain a proper account of the same. Money found with students will be termed as black money and its possession will be treated seriously.
Students are requested to inform the dorm parents at the earliest about the non-functioning of any school owned equipment/gadget. The students should not attempt to repair any school owned equipment/gadget on their own.
Students are requested to be in constant touch with their respective dorm parents. They need to follow the instructions of the dorm parents at all times.
Students are advised to keep one decent casual dress for birthday like occasions in the school. Hipster style trousers and skirts if brought will be returned by the school immediately.
Girls should refrain totally from applying ‘Heena’ on hands and feet, as defaulters will be penalised with heavy fine of 1000 and have to continue 500/day till it disappears.
Any alteration of school dress by student/ parents, shall liable to confiscate and imposition of 1000/- fine with warning letter.
Boarders are expected to write one letter in a fortnight to their parents. This improves “Vocabulary Skills” and expression, which, builds confidence in the child.
Residential School Rules and Regulations
Suggestions for Parents
Parents must bring their ward to the hostel one day prior to the re-opening day, after 9 a.m. and before 3 p.m. after terminal holidays, festival holidays and outing.
No student shall be permitted to the school on the day of re-opening and also during the class hours. Permission should be sought in advance in case of any late reporting.
Parents should stitch the Hostel Number label in all the clothes of the ward.
Parents desirous to nominate local guardians, should submit to the school office an authorization letter nominating the local guardian (Not more than two members) with their specimen signature and photo affixed on the letter.
Parents willing to meet or take their ward home on Special Occasions should get the written permission from the Principal in advance. Permission will not be granted over telephone.
Parents / Guardian are permitted to visit their ward on all second Saturdays. If any examination or school function or Inter House Activity falls around second Saturday, the children will not be permitted to go home.
As the students take at least a month’s time to get accustomed to the hostel situation/environment, no parent / guardian is permitted to visit the child on the second Saturday of the first and second month (i.e. admission month for new admission). Hence you are requested to bear with the initial disturbances and allow the management and our student counselor to convince the children, to continue their stay and study in the school.
Persons authorized by parents (in writing) only will be allowed to meet or take the students during holidays. Students are not allowed to go home alone without the parent’s written permission. No phone message will be accepted in this regard.
Parents/Guardians are permitted to visit only their ward and not his / her friends. Only limited visitors are allowed. Similarly, they are not permitted to visit their ward during the school hours.
In case of emergency permission should be sought from the Principal to meet the student during the school hours.
The student can be allowed to make phone call to parents on Birthday Day after 2:00pm. The administrative office people shall see that the duration of a phone call does not exceed more than three minutes. Mobile phones will not be allowed in the school. If found in possession it will be dealt seriously even this may lead to expulsion.
Parents who have e-mail facility either at home or office are requested to inform their e-mail address, so that it may be easy for us to contact. E-mail facility is also available in the school office. Parents intending to use the same may please make use of the following E-Mail id: firstname.lastname@example.org
All communication to the school should be made only through the Principal. Parents cannot have direct contact with the teachers / wardens except through the Principal. They are also requested not to visit the teachers / wardens in their residence and not to contact them over telephone.
Parents are earnestly requested to meet all the teachers/wardens during the Parents – Teachers’ contact session on every second Saturday afternoon between 2:00 pm and 5:00 pm. Parents will not be permitted to meet their ward on any other day and time.
The progress of the ward is based on the overall performance of the students and not on the studies alone.
A cumulative record is maintained in the school for each student. Parents are requested to ask for the cumulative record of the ward, from the class teacher and acknowledge the entry.
Arrangements will be made to book the Air and Railway tickets for the students during vacation, on written request of parents, along with the fare paid, well in advance. The school will make arrangements to drop and receive the students from the Airport and Railway Station on request from parents. Date and Timings should be clearly mentioned. A nominal amount will be charged as conveyance from each student depending upon the distance and group.
Please ensure and abide by the discipline and decorum of the school. Especially during out- pass day, every parent is earnestly requested to meet their ward’s teachers and do access overall performance of their ward. It is very much discouraging to note that parents are only keen on taking the ward out and have no interest towards the academic performance. Parents’ attention is very much wanted in this context. During the parent – teachers’ session make it a point and adjust your busy schedule at least to be available for a day.
No permission can be given through phone because there is no guarantee that the caller is the ward’s parent. If in case you want any permission, it should be intimated early and the same should be recommended in advance. Extending holidays along with out-pass days cannot be allowed. And if you fail to report on the said day; heavy fine amount will be collected along with the explanation letter.
Sending vehicle to pick-up the wards should be avoided and we will not let any student go on his own because of the security reasons. If the situation demands, advance permission can be in person. Time is precious and one should not waste others time.
During out pass days, parents are coming very late at night or before 2:00 pm. and troubling the administration, for the favour by making violation in rule. Such parents are advised to abide by the rules and cooperate with school authorities.
Various items such as stationery & daily needs article required for a boarder is available in our school store. The administration gives articles to students according to requirement raised by them.
As the children spend their prime growing years at school, it is obvious their uniforms become redundant after a year. Parents should ensure that a new set of uniforms should be ordered every year, as the clothes wear out fast since they are worn almost throughout the year.
The children availing leave to attend marriages/ family functions, visit temples etc will not be encouraged by the school. This affects the academic of the children and the regular schedule of the school. Kindly avoid it and help your kids to maintain regularity and punctuality. Marks will be allotted according to the number of working days.
Parents are requested to kindly understand that it would take even two month for the children to settle down fully.
Parents are requested to be quite prompt in submission of school fee installments and dues and not to create botheration to administration for sending reminders and all. Final results will only be dispatched after the clearance of complete school dues.